November 30, 2012

 

Dear Former UT Medical Resident,

 

The University has received the claims refund from the IRS for the remaining outstanding quarter: 4th quarter of 1998. At this time, we will calculate the interest according to IRS instructions, print the checks, and mail them to each participating resident. A letter will accompany each check describing the calculation and a breakdown of the refund amount and interest.  Checks will be mailed to the address currently on file for you. This process will take several days to complete. We anticipate mailing the checks by Monday, December 10th.

 

If you have any questions, or have changed addresses, please contact us by email at ficarefund@tennessee.edu.

 

Regards,

 

Medical Resident FICA Refund Claims Team

 

 

November 8, 2012

 

Dear Former UT Medical Resident,

 

Earlier this week the IRS informed the University that the refund for the fourth quarter of 1998 is currently being processed and the University will receive these funds shortly. We must then calculate the interest for individual residents and then generate the refund checks.  Another update will be posted when we know the exact date the checks will be mailed.  

 

If you have moved since receiving your original refund check, please contact us and let us know your new mailing address.

 

NOTE: A number of refund checks that were originally issued in June have not been cashed. If you have not received your refund check please contact Les Mathews at (865) 974-2568 or email at lmathews@tennessee.edu.

 

 

 

 

October 11, 2012

 

Refund checks were mailed June 13th. These checks represent refunds for the calendar years 1994–1999, 2004 and the first quarter 2005.

 

The refund for the fourth quarter 1998 tax period has not been disbursed to the University, pending resolution by the IRS of outstanding issues.  The University continues to monitor this situation and when the funds are received  they will be distributed to the appropriate residents.

 

A number of the refund checks that were issued have not been cashed. If you have not received your refund check please contact Les Mathews at (865) 974-2568 or email at lmathews@tennessee.edu.

 

 

 

 

June 14, 2012

 

Dear Former UT Medical Resident,

 

Refund checks were mailed yesterday, June 13th. These checks represent refunds for the calendar years 1994–1999, 2004 and the first quarter 2005. Please read the following information carefully:

 

  • The refund for the fourth quarter 1998 tax period has not been disbursed to the University, pending resolution by the IRS of outstanding issues.  When the University receives these funds, they will be distributed to the appropriate residents.

  • These are refunds of payroll taxes. The amounts representing previously paid taxes (Claim Amount column on the letter) are not taxable income to you.  However, interest the IRS is paying on these refunded taxes (Accrued Interest column on the letter) is taxable in the year received, whether or not you receive a 1099-INT from the University.

  • If the interest you receive totals $600 or more, the University will file Form 1099-INT, Interest Income, with the IRS and provide a copy to you in January 2013.

  • The University is required to file Form W-2c, Corrected Wage and Tax Statement, with the Social Security Administration (SSA) for each calendar year you received a refund.  You will receive a copy of Forms W-2c as well to retain for your records. 

  • Please consult your personal tax advisor should you have questions concerning the tax implications of this refund.

 

Regards, The Medical Resident FICA Refund Team

 

 

June 7, 2012

 

 

Dear Former UT Medical Resident,

 

We are pleased to inform you that the Internal Revenue Service has refunded to the University FICA taxes paid while you were a medical resident during calendar years 1994–1999, 2004 and the first quarter 2005.

 

We are currently calculating the interest due and preparing the information necessary to generate individual checks to each eligible resident. A letter will accompany each check detailing the claim amounts and earned interest for each tax period. Our goal is to mail these checks, using US Mail, by Wednesday, June 13th.

Please read the following information carefully:

 

  • The refund for the fourth quarter 1998 tax period has not been disbursed to the University, pending resolution by the IRS of outstanding issues.  When the University receives these funds, they will be distributed to the appropriate residents.

  • As previously advised, the IRS did not honor claims for calendar years 2000–2003 and no refund is forthcoming for those years.  

  • These are refunds of payroll taxes. The amounts representing previously paid taxes (Claim Amount column on the letter) are not taxable income to you.  However, interest the IRS is paying on these refunded taxes (Accrued Interest column on the letter) is taxable in the year received, whether or not you receive a 1099-INT from the University.

  • If the interest you receive totals $600 or more, the University will file Form 1099-INT, Interest Income, with the IRS and provide a copy to you in January 2013.

  • The University is required to file Form W-2c, Corrected Wage and Tax Statement, with the Social Security Administration (SSA) for each calendar year you received a refund.  You will receive a copy of Forms W-2c as well to retain for your records. 

  • Please consult your personal tax advisor should you have questions concerning the tax implications of this refund.

 

 

Thank you for your assistance and patience as we finalize this process.

 

Regards, The Medical Resident FICA Refund Team

 

 

May 31, 2012

 

 

Dear Former UT Medical Resident,

 

We anticipate that the University will receive funds for the claims refund from the IRS in early June.  At that time, we will calculate the interest according to IRS instructions, print the checks, and mail them to each participating resident. A letter will accompany each check describing the calculation and a breakdown by quarter of the refund amounts.  Checks will be mailed to the address currently on file for you. This process will take several days to complete after receipt of the funds.

 

If you have any questions, please contact us by email at ficarefund@tennessee.edu.

 

Regards,

 

Medical Resident FICA Refund Claims Team

 

 

March 9, 2012

 

Dear Former UT Medical Resident,

 

The Internal Revenue Service has communicated the current status of FICA tax refund claims filed by the University on your behalf. The review phase is now complete and the next step will be interest calculation and check processing by the IRS.  The Service informed us that:

 

  • Claims for the years 2000-2003 will not be honored. In earlier correspondence we alerted you that the IRS advised they did not receive protective claims from the University for years 2000-2003 and may not honor those years without proof of timely filing, namely a certified mail receipt. While the University did file these claims, and provided the IRS all available supportive evidence to verify that fact, a certified mail receipt could not be produced. Thus, the IRS ultimately denied claims for these years. The University considers this a final decision for those years.

  • Claims for the remaining years will be processed. These include 1994-1999, and 2004-March 2005.

  • A small number of residents are already in social security benefit status. The IRS has suspended refunds for those individuals to allow the IRS time to inform those persons of the ramifications receiving the refund may have on their benefit.

  • The processing of the refunds by the Service is currently taking approximately 2-3 months.  Once the University receives the payment, additional time will be required to process the refund due to each medical resident.  Please continue to check the website frequently for additional updates or any further changes in processing status as they become available. 

 

If you have not already done so, you may provide your email address by an email to ficarefund@tennessee.edu.

 

 If you have any questions, please contact us by email at ficarefund@tennessee.edu or by phone at (865) 974-2568.

 

Regards,

 

Medical Resident FICA Refund Claims Team

 

 

 

December 6, 2011

 

Dear Former UT Medical Resident,

 

 

As a result of the recent inquiry from the IRS related to the FICA Tax Refund claims, the University has reviewed the payments made to the residents during that period and found numerous “additional” payments that were deemed not directly related to services as a resident. Examples included “moonlighting” payments from the UT Medical Group and the Bowld Hospital, Tenncare stipends, etc. The taxes paid on these additional payments have been removed from the claims and the revised amounts re-submitted to the IRS. I will communicate the changes to those residents affected by these reductions within the next few days either by email (if we have your email address) or by US Mail. If you have not already done so, you may provide your email address by sending us an email at ficarefund@tennessee.edu.

 

Please note: No further information is known at this time about the status of the disputed claims for the years 2000-2003.

 

 

If you have any questions, please contact us by email at ficarefund@tennessee.edu or by phone at (865) 974-2568.

 

Regards,

 

Medical Resident FICA Refund Claims Team

 

 

 

November 15, 2011

 

Dear Former UT Medical Resident,

 

The University has received correspondence from the Internal Revenue Service related to the FICA Tax Refund claims filed by the University. The IRS has made an initial review of the claims for the years January 1, 1994 thru March 31, 2005 and has requested additional information from the University. We are gathering that information as quickly as possible.

 

Please note: No further information is known at this time about the status of the disputed claims for the years 2000-2003.

 

If you have any questions, please contact us by email at ficarefund@tennessee.edu or by phone at (865) 974-2568.

 

Regards,

 

Medical Resident FICA Refund Claims Team

 

 

 

 

October 10, 2011

 

Dear Former UT Medical Resident,

 

 To date, the University has still not received a formal response from the IRS related to the filing of the medical resident FICA refund claims other than to acknowledge receipt.

 

 We do not know how long it will take for the federal government to process the refunds. Information about the progress of the claims and the disbursement process will be posted on this website http://ficarefund.tennessee.edu/ as soon as this information becomes available. 

 

 If you have any questions, please contact us by email at ficarefund@tennessee.edu or by phone at (865) 974-2568.

 

Regards,

Medical Resident FICA Refund Claims Team

 

 

 

June 24, 2011

 

Dear Former UT Medical Resident,

 

To date, the University has received no official response from the IRS related to the filing of the medical resident FICA refund claims other than to acknowledge receipt.

 

We do not know how long it will take for the federal government to process the refunds. Information about the progress of the claims and the disbursement process will be posted on this website http://ficarefund.tennessee.edu/ as soon as this information becomes available. 

 

If you have any questions, please contact us by email at ficarefund@tennessee.edu or by phone at (865) 974-2568.

 

Regards,

Medical Resident FICA Refund Claims Team

 

 

 

 

May 6, 2011

 

Dear Former UT Medical Resident,

 

As you know, The University of Tennessee has submitted “perfected” claims with the IRS for refund of FICA and Medicare taxes for the years 1994 thru March 31, 2005. The IRS has acknowledged receipt of those claims but has given the University no indication of the timeline required to review, approve, and remit the refunds back to the University.

 

We do not know how long it will take for the federal government to process the refunds. Information about the progress of the claims and the disbursement process will be posted on this website http://ficarefund.tennessee.edu/ as soon as this information becomes available. 

 

If you have any questions, please contact us by email at ficarefund@tennessee.edu or by phone at (865) 974-2568.

 

Regards,

Medical Resident FICA Refund Claims Team

 

 

 

 

January 19, 2011

 

Dear Former UT Medical Resident:

 

As you know, The University of Tennessee filed claims for refund of social security and Medicare taxes paid on wages earned for services performed by medical residents for tax periods beginning January 1, 1994 and ending March 31, 2005. These taxes are Federal Insurance Contributions Act (FICA) taxes and the claims are referred to as Medical Resident FICA Refund Claims (or MR claims).

 

On March 2, 2010, the IRS announced it would honor the MR claims. Between July and December of 2010, the University attempted to contact each former resident to share this development and to solicit consent forms allowing the University to act on your behalf in obtaining the refunds. The University has now submitted a “perfected’ claim to the IRS containing the summarized information from those consent forms.

 

Upon receipt of the perfected claims, the IRS will verify the amount of the MR claims and begin issuing refunds plus statutory interest. The University will, in turn, remit those claim amounts, plus interest, to all residents who submitted a consent form. The FICA tax refund is not taxable; however, the interest on the refund is taxable to you whether or not you receive a Form 1099-INT, Interest Income.  The University is required to file Form 1099-INT with the IRS and furnish a copy to you if you are paid interest of $600 or more in a calendar year.  Additionally, the University will file Form W-2c, Corrected Wage and Tax Statement, with Social Security Administration (SSA), and furnish a copy to you for each tax year for which you receive a refund of FICA taxes.

 

The precise amount of your refund will not be known until the IRS has processed the refund claims and calculated the interest due on the claims.  In addition, we have received no indication from the IRS when that payment will occur.

 

We do not know how long it will take for the federal government to process the refunds. Information about the progress of the claims and the disbursement process will be posted on the website ficarefund.tennessee.edu as soon as this information becomes available.

 

Please be advised that the IRS has indicated that they did not receive timely filed protective claims from the University for the years 2000-2003 and may not honor refunds for those years. The University plans to appeal this decision and will update the website as future events develop.  Receipt of the original protective claims has been confirmed by the IRS for all other years between 1994 and 2005.  Further, the University cannot guarantee that the IRS will honor any of the MR claims and issue a refund. Until the IRS has fully evaluated our claims and issued a refund, there is no assurance that a refund is forthcoming.

 

If you have any questions, please contact us by email at ficarefund@tennessee.edu or by phone at (865) 974-7329.

 

Regards,

Medical Resident FICA Refund Claims Team

 

 

See prior announcements.